Accounts Payable Administrator

Full Time

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Our client, a leading energy provider, are looking for an experienced Accounts Payable Administrator to join their team. The role will be partly home based with the rest of the time spent working out of their new office at Atlantic Quay, Glasgow.

Job Purpose:

The Finance Shared Services (FSS) Team is integral to the development and success of Finance team. This team is a central support to the business as a whole and is responsible for the provision of quality service and information across Financial Accounting, Accounts Payable, Purchasing Support and System Support.

The Accounts Payable Team is responsible for all tasks relating to invoices, payments, company cards, and supporting the business as part of this. The team operates efficiently and effectively and provides an excellent service to internal and external customers, working in line with company policies and procedures. Failure to meet requirements may impact Company reputation.

The Team Member – Accounts Payable is responsible for processing invoices, payments, and company cards ensuring all are certified, authorised and processed in line with agreed terms or conditions. They provide advice and support to main interfacing departments on all issues relating to the job, also ensuring supplier queries are efficiently resolved, and maintain taxation requirements.

Principal Accountabilities:

There are a broad range of activities the Team Member – Accounts Payable will undertake; note this list is not exhaustive and will develop as the scope of Finance Shared Services evolves:

Support the exception/input processes within Accounts Payable
Operate efficiently and safely and undertake all developmental opportunities
Provide an excellent service to all our internal customers and ensure that they understand their responsibilities within the overall Accounts Payable processes
Ensure invoices are properly certified, authorised and paid to agreed payment terms
Ensure payments are made on time in line with selected payment methods (BACS/Chaps/Cheques)
Efficiently resolve supplier/employee queries relating to invoice/expense payments
Complete all associated tasks in relation to Concur
Issue corporate cards to the business
Complete all associated tasks in relation to card requirements/processes
Create and issue reports in line with business requirements
Maintain and issue HMRC returns in line with Construction Industry Scheme
Complete reconciliations associated to tasks
Update and create transactional and master data in SAP from Excel
Support improvement initiatives within the Accounts Payable Team
Support transition activities for work moving to the Accounts Payable Team
All other adhoc duties associated with the role as directed by Accounts Payable Team Leader/Manager
Additional Accountabilities:

Collaborative working
Excellent customer focus including, written, telephony, email, face to face.
All completed activities to adhere to best practice and any legislative requirements
Proactive management of relationships with stakeholders such as internal and external customers
Response to all requests for information or support within an appropriate timescale
Accurate input of information on SAP