Accounting/Financial/Insurance

Finance Assistant

Contract

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Hi, Adecco UK are recruiting for Finance Assistants to work for one of our prestigious clients based in Edinburgh!

Job Title: Finance Assistant

Location: Edinburgh (EH8)

Duration: 6 months (Potential to be extended)

Hours: Full time, Mon – Fri

Job Purpose

To:

Undertake a wide range of Finance Operation processes, including banking, purchase ledger and sales ledger tasks
Answer customer queries and resolve finance processing errors
Contribute to reporting requirements.

Main responsibilities

You will undertake a wide range of financial processes, including Accounts Payable, Accounts Receivable and Cash management tasks:
Carry out simple checking of electronically processed transactions
Check, prepare and input new customer and supplier accounts, or process amendments to existing accounts
Input, check, post purchase ledger/sales ledger transactions (e.g. matching invoices to orders, issue invoices and credit notes;
Verify transaction batches and resolve discrepancies prior to processing timetable deadlines
Contribute to related finance University processes, e.g. student registration processes throughout the year, particularly the annual registration process in September;
Contribute to reconciliation of individual supplier and customer accounts, monthly reconciliations and collation of statistics.
Receive and respond to customer enquiries about finance processes, transactions, errors and issues, judging when to pass on, or to involve others, to provide an effective service.
Contribute to the preparation of reports on Finance Operations processes, e.g. payment volumes, invoices paid on time, overdue payments, etc.
Identify trends and problems, and provide suggestions for improvement.

Key contacts/relationships:

University suppliers, UK and overseas
Administrative support staff in Schools, Colleges and Support Groups
Procurement hub teams
Students
Finance System Support and Business Improvement teams
University Counter Fraud and Internal Audit.

Planning & Organising

Work with minimal day-to-day supervision, but within clear guidelines;
Manage competing priorities in order to meet deadlines, adjusting workload in response to daily queries
Plan ahead to meet deadlines, including scheduled payment runs, month-end closure and reconciliations.
Finalise invoice auto-match routines and batch postings on a daily basis.

Problem Solving

In situations where money is owed to customers/suppliers, assess the situation and offer solutions that comply with financial regulations.
Work with suppliers and University Schools/Departments that have ordered goods and services in order to resolve difficulties and facilitate payment. Share knowledge of best practice with service users to develop their knowledge of systems and processes.
Identify solutions to enquiries and problems, and provide clear advice to colleagues and customers.

Decision Making

Identify whether a payment request complies with University regulations
Decide when to refer a more complex issue to a senior colleague

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website