Administration

Office Administrator

Full Time

Bird Online Jobs

We are looking for a skilled administrator to join a progressive, forward-thinking Civil Engineering company that offers realistic career progression, encourages and fully supports the development of new skills through training and further education opportunities.

Responsibilities:

* Timesheets / Adding jobs and tasks to job costing software

* Vehicle maintenance/checklists

* Answering the phone/acting as receptionist (visitor sign in sheet etc.)

* Assist with accounting administration functions eg expenses and overtime

* Assist with marketing administration functions eg lead management system, preparation of marketing material, website and linked in updates

* Maintaining filing systems and archive folders as required

* Stock keeping for stationery

* Filing for engineers

* Manage Personal Protection Equipment checklists and dry cleaning of site gear

* Incoming/outgoing mail registers and posting outgoing mail

* Organising internal lunches where required and providing tea/coffee for guests

* Maintenance of printers

* Organising travel/accommodation/office calendars

* Assist with general quality assurance and audits

* Assist Directors and senior members of staff with ad-hoc tasks as required

* Liaise with our external IT support

* Scan project documentation – contract, mark up drawings, reports, calculations etc

Essential Skills

* Confident and outgoing personality

* Good literacy and numeracy skills

* Professional telephone manner when dealing with internal and external calls

* Competent IT skills in particular MS Word, Excel and Outlook

* Ability to be organised and able to manage own workload and priorities according to urgency and importance of tasks (although the role will be line managed)

* Be a team player and have a flexible approach

What We Offer

* Competitive Salary

* Paid overtime

* Annual profit related bonus (up to £3600 tax free)

* Total 30 days annual leave (inclusive of 8 days public holidays) with an option to purchase an additional 5 days.

* Company Group pension

* Group Life Insurance

* Private Medical Insurance

Apply for this role now by submitting your CV or call Frances on (phone number removed) to arrange immediate interview