Administration

PA / Administrator

Full Time

Bird Online Jobs

Our client is looking for a PA / Administrator

Client Details

A leading organisation

Description

Administrative and Executive support – including diary management, setting up internal and external meetings, drafting correspondence, general administration
Preparing agendas and papers ahead of meetings, recording action points and minutes and managing follow-up actions.
Supporting all organisational and financial aspects of internal and external meetings, events, and travel
Maintaining filing systems
Assisting in the preparation of regularly scheduled reports to internal / external stakeholders
Responding to enquiries from internal and external stakeholders – via phone, email and face-to-face correspondence
Ensure the smooth running of the Online office including mail distribution, ordering of office supplies and equipment, reporting of any office problems to Estates/Cleaning/IT
Ensure the HW Online office remains a tidy, organised effective working environment and appropriate venue for hosting external visitors
Creating an induction process and coordinating the recruitment and on-boarding of new team members
Day-to-day support for the wider team including organising team meetings and other activities, confirming team agendas and sending out team communications
Conduct ad-hoc pieces of research and produce documents, briefing papers and presentations as required.
Undertaking other tasks related to Online operations as required by their line manager and Heriot Watt Online Leadership Team membersProfile

Experience of working within a similar environment as outlined above
Competent in the use of relevant IT packages (i.e. Microsoft)
Well-developed interpersonal skills
Demonstrable professional and proactive approach
Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
Demonstrable provision of excellent customer serviceJob Offer

A competitive salary and excellent environment