PA in Real Estate

Full Time

Bird Online Jobs

Personal Assistant in Real Estate
£45,000 negotiable plus Benefits
12 Month FTC

The Real Estate department of this dynamic, collaborative, international Law Firm are looking to hire an Executive Assistant to work initially on a 12 Month FTC

About the Company:
Headquartered in London with offices in Bristol, Hong Kong and Singapore they support clients globally, both through their own offices and by collaborating with Leading law firm's networks

About the role:
The Real Estate division has always been an important practice area and is key strategic area of growth for the Lawyers based in London and the Bristol Offices.

The Executive Assistant will work with and provide high level support to 2 Partners, 3 Consultants, 2 Senior Associates and 2 Associates.
The role requires someone to manage the day-to-day activities of the team and always assist them, anticipating their every need, second guessing their thoughts and staying one step ahead. Full involvement is guaranteed. The role requires someone who is proactive and who uses their initiative, whilst correctly judging when to consult with the team or other relevant colleagues

Knowledge, skills and experience
It is Essential you have worked as a PA in Real Estate/Property ideally within a Law Firm or Professional Services.
" Highly experienced in search systems, such as TM Group/Searchflow
" Knowledge of Land Registry, drafting applications, submitting applications, requisitions, requesting basic documentation
" HMRC SDLT – knowing the processes and confident to use the system to submit applications
" Understanding the importance of deeds management and deeds scheduling
" Preparing materials for meetings eg agendas, collating and circulating papers as appropriate – proof reading documents prior to distribution
" Taking practical action-orientated meeting notes to ensure we capture what's agreed, hold ourselves accountable and drive forward progress
" Carrying out research to obtain a wide variety of information or documents as requested using online or other research tools
" Compiling reports using MS Word and Excel
" Requesting (from Finance), interpreting and relaying financial management account information as required
" Taking a hands-on-role in the accurate billing (including appropriate time entries and disbursements) for one of the firm's largest client
" Assisting with special projects when necessary
" Performing other tasks and duties as may be required from time to time
" Working effectively with and leveraging other legal and business services departments as required, always using tact and diplomacy and developing a network across the company. clients and other contacts

" Extremely high level of confidentiality and integrity. Able to act with tact and discretion
" Flexible and adaptable attitude and thorough approach to work with the tenacity and strong execution skills to follow tasks/projects through to completion and/or positive resolution.
" Strong financial acumen
" Ability to organise and prioritise
" Works on their own initiative using their instinct and intuition
" Strong planning and project management skills
" Proactive in completing tasks and delivers results
" Robust and strong to be able to manage upwards
" Creative thinker
" Strong analytical and problem-solving skills
" Excellent verbal and written communication skills, being able to demonstrate clarity of thought and expression
" Excellent Microsoft Office skills to include formatting documents in Word and Excel (our Document Production Department can assist with document production especially PowerPoint/InDesign)
" Strong interpersonal skills
" Ambassador for RPC and the Partner and act on his behalf when dealing with colleagues, clients, prospective clients, network members and other contacts
" Works well under pressure
" Ability to multi-task
" Excellent team player
" The ability to work with all levels of stakeholders and internal and external clients.
" Any other duties that may be required from time to time
" Flexible and reliable; may be contacted outside of normal office hours to deal with work related tasks or issues

This is an excellent company to work for who really do value and look after their staff

Property /Real Estate exp as a PA or EA is essential for this role