Payroll & Rewards Advisor

Full Time

Bird Online Jobs

Payroll & Rewards Specialist

Location: Edinburgh

Permanent – Full Time

The Role

The Payroll & Rewards Specialist will process the monthly payroll for around 200 employees. They will provide the knowledge, experience and input needed to complete the processing required to ensure staff are paid on time, accurately and in accordance with the terms and conditions outlined by the company.

The overall purpose of the role is to manage and develop the end-to-end payroll function with responsibility for the full payroll function – including reviewing the pay and rewards scheme. The post holder will also be responsible for creating and delivering accurate reports to Senior Management

Main Duties, Responsibilities & Accountabilities

Managing the delivery of an accurate end to end payroll service.
Manage the operation of the monthly payroll cycle (including both hourly paid and salaried employees) and ensuring compliance with HMRC guidance and reporting requirements regarding deductions to ensure staff are paid correctly and on time.
Processing starters, leavers and changes to employee terms and conditions.
Checking timesheets to make sure they have been completed correctly and authorised appropriately.
Calculating correct employee pay by considering hours worked, overtime rates, taxes, national insurance payments and other factors.
Processing electronic employee payments.
Processing holiday pay, sick pay and maternity and paternity leave payments.
Work closely with HR to make sure all data is accurate.
Answering employee questions about their timesheets and payslips.
Processing P11D submissions.
Processing tax codes/student loans/AEOs.
Distributing forms such as P45 and P60's on time.
Processing PAYE deductions and sending payroll information to HM Revenue and Customs (RTI).
Completing the payroll yearend.
Keep up to date with changes in legislation and HMRC requirements. Changes can be significant and require to be made within specific deadlines
Reconciliation of monthly payroll reports to the nominal ledger by department.
Managing the pension scheme
Annual calculation and submission of the company PAYE Settlement Agreement.
Engaging with staff and managers to ensure payroll queries are dealt with accurately and efficiently.
Preparing month on month payroll variance analysis along with staff & payroll reports for management
Prepare payroll information for the annual company budget process.
Provide payroll audit evidence for the annual audit.
Communicating regularly with Human Resources and operational managers.
Utilise the Access Payroll software package to gather payroll related information.
Processing employee expense claims and monthly employee credit card statements.

Qualifications and Experience


3+ years' experience of end-to-end payroll function.
Strong technical knowledge of payroll principles and procedures.
Strong mathematical/accounting acumen and attention to detail.
Experience of using payroll software (we use Access Payroll).
Ability to use IT systems efficiently and effectively (MS Word, Excel).


Payroll certification preferred; study support provided if working towards accreditation.
Experience of using Human Resources software (we use Access PeopleHR).
Basic understanding of accounting.
Relevant work experience in a similar organisation or background.
Working knowledge of GDPR regulations & its impact on record keeping.

Personal Qualities

Strong communication skills
An eye for detail
Good organisational skills